Privacy Policy

1. Introduction

Evolution Karate Academy values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect the personal data of our members, students, parents/guardians, and visitors.

By joining our club, visiting our website, or participating in our classes and events, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

a. Personal Identification Information

Full name
Date of birth or age
Address
Phone number
Email address
Emergency contact details

b. Health and Safety Information

Relevant medical conditions or allergies
Injury history (for safe training)

c. Payment and Membership Information

Membership details
Payment records (note: we do not store full credit/debit card numbers if payments are made through third-party processors)

d. Media and Marketing

Photos or videos taken during classes or events (with consent)
Testimonials or success stories (with consent)

3. How We Use Your Information

We use your information for the following purposes:

To manage membership records and class attendance
To provide safe and effective martial arts instruction
To communicate updates, schedules, and club news
To process payments and renew memberships
To comply with legal and insurance requirements
To promote the club (only with your consent for photos/videos)

4. Legal Basis for Processing (if applicable under GDPR)

We process personal data based on:

Your consent
Performance of a contract (e.g., membership agreement)
Legal obligations (e.g., accident reporting)
Legitimate interests (e.g., club administration and safety)

5. Data Storage and Security

We store personal information securely in digital and/or paper form. We implement appropriate technical and organizational measures to prevent unauthorized access, loss, misuse, or disclosure of your data.

Your data will be retained only for as long as necessary for membership and legal purposes, typically [insert retention period, e.g., 6 years after membership ends].

6. Sharing Your Information

We do not sell or share personal information with third parties for marketing.
We may share limited data with:

Insurance providers (for coverage purposes)
Event organizers or governing bodies (for competition registration)
Payment processors (for membership fees)
Emergency services (if required for safety reasons)

7. Your Rights

You have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion (where applicable)
Withdraw consent (e.g., photo use)
Lodge a complaint with a data protection authority

To exercise your rights, please contact us.

8. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.